2012 Program

Our Voice. Our Community.

Friday, October 12

7:00 AM – 7:00 PM Registration

MASTER WORKSHOPS

Per your request, we have added pre-Summit Master Workshops. Each Master Workshop will have a focused topic and be limited in size to encourage participation and provide a useful exchange of information.
$175 per Master Workshop

9:00 AM – 12:00 PM Site Solutions Summit Master Workshops I

  • Business Development for Results
  • Cash Flow & Collections
  • Recruitment for Results
  • Clinical Trial Agreements – Fine Print & Risks
  • Top 10 FDA GCP Audit Findings and the CAPAs Written to Address the Issues

1:00 PM – 4:00 PM Site Solutions Summit Master Workshops II

  • Business Development for Results
  • Study Budget – Start-up, Per Patient & Recruitment
  • 21 CFR Part 11 and it’s Realities to You – Electronic Records
  • Developing a Compliance Program any Site Can Implement
  • Recruitment for Results

4:00 PM – 4:45 PM Networking Seminar (Complimentary)

Learn from a professional the art of networking to make the most of your Summit experience.

5:00 PM – 7:30 PM Summit Opening Celebration

Saturday, October 13

7:00 AM Registration

7:30 AM – 8:30 AM Impact Exhibitor’s Breakfast

During our plated breakfast, select exhibitors will provide a brief overview of valuable information on how they can assist you in managing your site more efficiently and profitability.

8:30 AM – 9:30 AM Exhibit area open

Mix, mingle and meet our exhibitors.

9:30 AM – 10:30 AM Benchmark Your Site – Survey Results – Part 1

Prior to the Summit meeting, each site will be asked to complete the Site Solutions Summit survey. While this survey does take some time to complete, each site thus far refers to it as a labor of love. Why? Because nowhere else can sites find the honest and unfiltered metrics they seek to measure their site’s performances against the “norm.” The results of the survey will be discussed in a collaborative environment with our motto, “There are no competitors among us, just like-minded people doing the same thing in different locations.” Solutions will be shared and suggestions for the Summit Best Site Practices will be established. Results from the survey will be published in the annual Site Solutions Summit position paper.

10:30 AM – 11:00 AM – Break & Prize Drawing in Exhibit Hall

11:00 AM – 12:15 PM Benchmark Your Site – Survey Results – Part 2

12:15 PM – 1:30 PM Sponsor/CRO Networking Luncheon

Each attendee will have the opportunity to join a Sponsor or CRO representative during lunch along with a small group of other attendees.

ROUNDTABLE DISCUSSIONS & TRAINING SESSIONS (You can attend three)

  • You select the three sessions you desire to attend based upon your needs.
  • The roundtable discussions are moderated by industry leaders and attendees share their experiences. Together everyone walks away with real life knowledge and implementable solutions.
  • The training sessions are taught by industry leaders on topics that you have told us you’d like to know more about. Of course there is a question and answer period, but these session are really geared more for the audience to learn from the presenter.

TRAINING SESSIONS

1:45 PM - 2:30 PM Owners Only

2:45 PM – 3:30 PM CAPAs vs Notes to file – What’s the difference and why should I care?

3:45 PM – 4:30 PM Tips to making sure the company you’re signing the contact with have the means to pay their bills or unique solutions to hedge your bets that you’ll get paid

ROUNDTABLE DISCUSSION 1

1:45 PM – 2:30 PM

  • How in the world are you staying in business? How low can you continue to go in your negotiations?
  • Remote monitoring and what it will means to your site
  • Tips for finding the hidden studies
  • Research staff motivation – methods and ethics
  • It’s training, it’s boring the whole staff is snoring – setting up meaning training curriculum for your site
  • One size doesn’t fit all – staffing your research site
  • Now I have to pin, tweet, friend, link and blog – how useful is it in B2B marketing
  • Tweeting, pinning, friending, linking and blogging – what’s the secret “new world” for patient recruitment
  • Lessons learned – 2011 follow up- what did you do learn that you implemented that worked, or not
  • Lessons learned from your last FDA audit
  • What sponsors/CROs look for in sites
  • Your most valuable asset – your staff; Creating a highly productive team
  • Motivation and bonuses – do they really work

ROUNDTABLE DISCUSSION 2

2:45 PM – 3:30 PM

  • Remote monitoring and what it will means to your site
  • One size doesn’t fit all – staffing your research site
  • Now I have to pin, tweet, friend, link and blog – how useful is it in B2B marketing
  • Lessons learned from your last FDA audit
  • What sponsors/CROs look for in sites
  • Your most valuable asset – your staff; Creating a highly productive team
  • Motivation and bonuses – do they really work
  • Trolling the tradeshows and other interesting places to make connections
  • Extending your hand – what are you doing to enhance your sponsor/CRO relationship?
  • EMR and its impact on your recruitment
  • Cash flow management
  • How do you manage the cross indemnification clause

ROUNDTABLE DISCUSSION 3

3:45 PM – 4:30 PM

  • How in the world are you staying in business? How low can you continue to go in your negotiations?
  • Tips for finding the hidden studies
  • Lessons learned – 2011 follow up- what did you do learn that you implemented that worked, or not
  • Lessons learned from your last FDA audit
  • What sponsors/CROs look for in sites
  • Your most valuable asset – your staff; Creating a highly productive team
  • Motivation and bonuses – do they really work
  • Trolling the tradeshows and other intersecting places to make connections
  • Extending you hand – what are you doing to enhance your sponsor/CRO relationship
  • EMR and its impact on your recruitment
  • Cash flow management
  • Do you have a recruitment issue or a feasibility process issue

4:45 PM – 6:30 PM Exhibitor’s Networking Reception

Continue the conversation and networking while enjoying a casual cocktail reception in the exhibit hall.

7:30 PM – 8:00 PM Site Solutions Summit Eagle Award Gala

8:00 PM – 10:00 PM Dinner, Awards Ceremony and Entertainment

Sites value the effort made by all Sponsors and CROs in establishing strong site partnerships. Those Sponsors and CROs nominated by a site representative attending the Summit will be included in the Site Solutions Summit Eagle Award survey. Prior to the Summit, sites will rate various qualities of these Sponsors and CROs via an independently monitored and validated survey. During the Annual Eagle Award and Dinner, the Sponsor and CRO most deserving of this coveted award will be recognized and presented with the Site Solutions Summit Eagle award. Entertainment will follow the award ceremony.

Sunday, October 14

7:30 AM – 8:30 AM Sponsor/CRO Breakfast Session

Each attendee will have the opportunity to join a Sponsor or CRO representative during breakfast along with a small group of other attendees.

8:30 AM – 9:45 AM Exhibit area open

Mix and mingle with our exhibitors.

9:45 AM – 10:30 AM American Idle

An update on public policy actions that may or have already impacted your site and our industry. Including the realities of the global market of clinical research sites. Doug Peddicord, ACRO Executive Director

10:30 AM – 11:00 AM Industry Update

Hear an update on the current position of the industry from the guru of clinical research, Ken Getz, Senior Research Fellow of Tufts Center for the Study of Drug Development & Founder and Chairman of CISCRP.

11:00 AM – 12:00 PM To Tell The Truth

Attendees will ask pre-submitted questions to our panel of CRO, Sponsor and IRB panelists. Our panelists see the value of truthful conversation and will share honest answers to the questions presented. Through collaborative and respectful dialogue, all parties will gain a greater understanding of each other’s realities.

12:00 PM – 12:15 PM Wrap Up